Ideathon 2023

The second round of application is open now!

The second round of application will start the 10th of July at 12:00 UTC

In case you didn't find a team, click on the button below!

Competition details

Background

The Ideathon is an aerospace-related competition for European students organized by EUROAVIA. Participating teams will design solutions addressing challenges related to this year’s theme of sustainability, proposed by the sponsoring companies.

The competition comprises two physical phases, supported by online activities:

First Stage: October 26th to 31st, 2024 in Toulouse, France
Second Stage: December 1st to 6th, 2024 in Zagreb, Croatia

During the first phase, each participating team of 3-4 members will select a challenge proposed by a sponsoring company and develop a solution within 48 hours. After this period, the evaluation committee will review the designs and select a winning team for each challenge. These winning teams will qualify for the final stage, where they will further develop their initial solutions. The team that presents the best overall solution will be the winner of Ideathon 2024.

In the event of unavailability of the shortlisted teams, the organizers reserve the right to invite other teams based on the evaluation committee’s rankings.

Schedule

Below the schedule* of both the phases of the competition, the time indicated is in CEST.

	26th Oct	27th Oct	28th Oct	29th Oct	30th Oct	31st Oct
9:00 - 10:00	Arrivals	Breakfast	Breakfast	Breakfast	Breakfast	Breakfast
10:00 - 11:00		Meet & Greet	48h competition	48h competition	City tour	Departures
11:00 - 12:00		Welcome speech & Sponsor presentations
12:00 - 13:00		Welcome speech & Sponsor presentations
13:00 - 14:00		Lunch
14:00 - 15:00		Lunch	Lunch		Lunch
15:00 - 16:00		48h competition	48h competition	Lunch	Other activities
16:00 - 17:00				Teams' Presentations
17:00 - 18:00
18:00 - 19:00
19:00 - 20:00
20:00 - 21:00	Welcome dinner	Dinner	Dinner	Dinner	Final Dinner + Prize Delivery
21:00 - 22:00		48h competition	48h competition	Cultural night
22:00 - on				Cultural night

During the 24h competition, the teams will be provided with dinner, breakfast, and lunch.

*The schedule might be subject to change.

Teams' composition

Teams shall be composed of 3 (three) or of 4 (four) students, and it is reserved for students enrolled in a university at the moment of the application. The event is open to bachelor’s and master’s degree students pursuing a BSc, MSc, BEng, MEng, or equivalent degree qualification.

Every team shall appoint its Team Leader and communicate their name in the application form. Team Leaders will be the one and only contact point with the Ideathon organisation team.

The team’s composition shall not change throughout the duration of the competition. Therefore, no team member substitution will be accepted after the finalisation of the application procedure.

Categories and challenges

The challenges will be published on the 24^th of August.

The teams will have until the 31^st of August to communicate to the organisation team the priority list of challenges.
In case this has not been done within the deadline, teams will be assigned randomly to one of the possible challenges.

The chosen/assigned challenge will be communicated by the organisation committee on the 1^st of September.

Evaluation committee

The evaluation committee will be composed by appointed experts from each company and it will be announced before the beginning of the first phase of the competition.

Prizes

EUROAVIA provides for prizes for the winning teams of the first phase of the competition as well as additional prizes for the winning team of the final.

The prizes will be announced during the presentation of the competition, on the 4^th of September.

Application rules

The first round of applications opens on June 6th at 12:00 UTC and will remain open until June 30th at 23:59 UTC.
If necessary, a second round of applications will be opened on the 10th of July at 12:00 UTC and will close on the 30th of July at 21:59 UTC.

Only the team leader shall submit the application.

The applications are processed as first-come-first-served, taking also into account the diversity of universities represented.
Once the team application is submitted, the team leader will receive a confirmation email, which does not mean that the place of the team in the competition is secured.

After the applications are processed, starting from the 5th of July, the selected teams will receive an email confirming their acceptance and further information on the payment of the participation.

The accepted teams will have 72h (until the 8th of July at 21:59 UTC) to proceed with the payment and send the proof of payment to ideathon@euroavia.eu. If no proof* is received before these 72h hours, the place will be given to the next team on the waiting list. Once the payment is completed, no changes to the team members will be accepted.

An email will also be sent to the teams on the waiting list informing them about their position in the same.

* In the case where the payment is to be done by an external organisation (e.g., University sponsoring the team) with a consequent delay, an additional period for this payment may be granted under the condition of signing a declaration of honour and providing a justification of this matter.
** Due to the amount of students that didn’t find a team, the organisation team decided to give them the opportunity to apply as individuals.

Participation fee and payment

The participation fee is personal (per person per team), it will cover the whole competition(meaning both the first and the final phase) and it is as follows:

EUROAVIA member with accommodation: EUR 100,00/person
EUROAVIA member without accommodation: EUR 65,00/person
Non-EUROAVIA member with accommodation: EUR 130,00/person
Non-EUROAVIA member without accommodation: EUR 85,00/person

Fee with accommodation – First phase: it will cover the participation to the event, 4 nights of accommodation, each of the meals during the 4^th ,5^th, and 6^th of September (breakfast, lunch, and dinner), the dinner of the 3^rd of September and the breakfast of the 7^th of September; and the transportation within the event (4^th, 5^th, and 6^th of September). Travel costs to the regions are not covered. Any other expense not stated here is not covered.

Fee without accommodation – First phase: it will cover the participation to the event, each of the meals during the 5^th, 6^th, and 7^th of September (breakfast, lunch, and dinner), and the transportation derived from the event’s activities within the event. Travel costs to the venue are not covered. Any other expense not stated here is not covered.

Fee with accommodation – Final phase: it will cover the participation to the event, 4 nights of accommodation, each of the meals during the 6^th,7^th, and 8^th of November (breakfast, lunch, and dinner), the dinner of the 5^th of November and the breakfast of the 15th of November; and the transportation within the event (6^th,7^th, and 8^th of November). Travel costs to the regions are not covered. Any other expense not stated here is not covered.

Fee without accommodation – Final phase: it will cover the participation to the event, each of the meals during the 6^th 7^th and 8^th of November (breakfast, lunch, and dinner), and the transportation derived from the event’s activities within the event. Travel costs to the venue are not covered. Any other expense not stated here is not covered.

Important remarks:

(1) EUROAVIA International will verify the membership status for every member in every team and reserves the right to issue the extra fee to each non-EUROAVIA or inactive EUROAVIA member.

(2) Payment methods accepted:

Bank transfer
Revolut
Paypal

(3) No refunds will be made once the full payment is completed.

Shall you have any questions, please enquire us at ideathon@euroavia.eu.

Important dates

Date	Milestone
06/06/2023	Opening of Applications Window
30/06/2023	Closing of Applications window
05/07/2023	Notification of acceptance
08/07/2023	Payment deadline and confirmation of acceptance
09/07/2023	Opening of CV submission window
31/07/2023	Closing of CV submission window
28/08/2023	Ansys' webinar
28/08/2023	GTD's webinar
24/08/2023	Publication of the challenges
31/08/2023	Deadline to choose the challenge
01/09/2023	Communication of the assigned challenges

*The present regulation may be subject to amendments, that will be promptly notified to all participants

Confidentiality and Intellectual Property of the developments

The organizers will not take responsibility for any action made by a participant and infringements of the confidentiality of the projects presented in this competition.

Therefore, the participants are encouraged to take all the possible prevention measures to protect the information or the technical elements which can be subjected to Intellectual Property before taking part in the event.

The participants commit themselves to inform the organizers about their Intellectual Property rights which are eligible for the work developed in this competition.

The participants are not giving in its totality the rights that could arise from the ideas developed during the competition. However, they authorize to use parts of the development or the ideas for the dissemination of the event and the promotion of the candidates. Hence, this authorisation is done in order to help to the promotion of the competition, and it is a non-exclusive and non-limited time cession.

Any other matter related with the Intellectual Property rights will be regulated by the corresponding European regulation: Directive (EU) 2019/790 of the European Parliament and of the Council of 17 April 2019 on copyright and related rights in the Digital Single Market and amending Directives 96/9/EC and 2001/29/EC.

This authorization may be restricted if demanded by the company to be in accordance with the confidentiality of the project.