The first round of applications opens on July 29th at 12:00 UTC and will remain open until August 28th at 12:00 UTC. Teams can be accepted on a rolling basis (as compared to waiting until the end of the deadline on August 28th), starting on August 5th at 12:00 UTC.  

Note: There is a maxmimum number of participating teams accepted to the competition. As applications are accepted on a rolling basis, it is advisable to apply as soon as possible within the application window.  

 
If necessary, a second round of applications will be opened on the 5th of September at 12:00 UTC and will close on the 13th of September at 12:00 UTC. During the second round of applications, teams are going to be accepted on a rolling basis from the moment the applications open.  

There are two methods to apply for the Ideathon: as a team or individually.  

Team Application: 

Only the team leader shall submit the application. 

The applications are processed as first-come-first-served, taking into account the diversity of universities represented. The application shall have the complete information with every team member of the team.  

Once the team application is submitted, the team leader will receive a confirmation email, which does not mean that the place of the team in the competition is secured. 

In case it is impossible to apply as a full team of 3 (three) or 4 (four) members, it is possible to apply to competition as individuals. 

Individual Applications: 

Individual applications are pooled to form teams of 3 or 4 members. Individual applications are accepted at the end of the first round of applications. Individual applications will be accepted following the first come first serve principle, taking into account the motivation of the member as stated in the application form.  

Individual applications will not be accepted under the following conditions: 

1. No full teams can be filled with individual applications.  

1. All slots for teams during the competition have been filled with team applications.  

In the application form for individual applications, individual applicants can submit preferences for other individuals that applied to the competition. In case individual applications can be accepted, the organisation team will attempt to consider these preferences.  

Note, that if you would like another individual to be part of your team according to your preferences stated in the application form, the applications should be handed in within the same timeframe. Otherwise, the first come first serve rule might not allow to accomodate for the stated preferences.  

After the applications are started to be processed (starting from the 5th of August for teams and 28th of August for individuals), the selected teams and individuals will receive an email confirming their acceptance and further information on the payment of the participation. 

The accepted teams will have 96 hours after receving their confirmation of participation to proceed with the payment and send the proof of payment to ideathon@euroavia.eu. If no proof* is received within these 96 hours, the place will be given to the next team on the waiting list.  

Changes in the team’s composition are allowed until the 5th of September at 12:00 UTC. If a team is accepted in the second round of applications, the deadline for team changes is the 20th of September at 12:00 UTC. Team changes are to be communicated to ideathon@euroavia.eu and confirmed by the organisation team.  

If a member is removed from a team, the team member is not entitled to a refund of their participation fee. Any team member that is added to the team within the deadline has to complete the payment of the fee within 96 hours and send the proof of payment to ideathon@euroavia.eu. 

An email will also be sent to the teams and individuals on the waiting list at the end of the first round of applications informing them about their waiting list position. 

*In the case the payment is to be done by an external organisation (e.g., university sponsoring the team) with a consequent delay, an additional period for this payment may be granted under the condition of signing a declaration of honour and providing a justification of this matter to be sent ideathon@euroavia.eu within the 96 hours.